Organizing paper clutter? I love to use binders when organizing paperwork for quick access and easy mobility. Here's how!
Organizing papers is one of the largest clutter-clearing challenges and keeping up with it on a regular basis is even harder. It is constantly coming in and always will. But not to worry!
There are numerous ways to organize paper, and in my opinion, different systems should be used for different types of paper. Here we'll focus on utilizing binders - my favorite method for organizing paper clutter!
Let's skip the first step of the general organizing procedure (purge) and go directly to sort and store. Here's more on how to purge when organizing paperwork.
• The first thing you need to do is decide what the binder will be used for.
As a rule of thumb, one binder should be used for one category of paper (i.e. pet records).
Also a binder is very easy to transport. What records do you want to be able to grab and go? For example, having a pet binder with all your pet's information is great when going to the vet, when you have a pet sitter, and so on.
• Then gather all the paper having to do with that one category and sort them into piles. Like goes with like (i.e. your pet's medical records, business cards of pet sitters and dog walker's, puppy training articles, and so on).
Decide the size of the binder based on how much paper you intend to
store in it, and remember to account for the size and shape of the binder's rings. For example, if you have a small amount of paper for a
certain category that you know will grow, utilize a larger binder.
• Next insert the paper into the binder-
1. Label tab dividers and punch holes in the paper. Then insert the dividers and paper accordingly.
2. My favorite method for paper organization in binders: Use binder pockets. Label the binder pockets (you can get them with or without the tabs) and insert the appropriate paper into each pocket. This method is easier to maintain since you don't have to worry about punching holes in every piece of paper you want to insert.
• Lastly, label the outside of the binder (i.e. Pet
Records) and put the binder in a place that makes sense to you and that
you can easily reach.
• One of my top home office organization tips: IT IS IMPERATIVE TO STAY ON TOP OF THE PAPER CLUTTER EVERY DAY. Take a few minutes to file the appropriate paper in the appropriate binder when necessary.
• Clean out your binders a few times a year.